Mail Services

Mail services are one of the most important tools for users in order to deal with their business and that is why IT departments utilizing their resources to offer exceptional email services for their users. Email migration is the process of moving mailboxes, contacts and calendar from one account to another account to offer users better email service experience. I will discuss why IT team of an organization invest their time and money in order to perform email migration.

Offering handy calendars and contacts, accessing to higher quota and providing user friendly webmail which is accessible through cellophane and tablet are the motivation for IT department of organizations to set a budget for the email migration project. Email migration usually involves switching to new email hosting provider which offers facilities that increase the productivity of users leading to higher profitability of an organization.  Obviously, no organization wants to fail its business because of an email service provider who does not keep up with up to date technology.

Besides webmail, email clients such as Microsoft office outlook and Apple mail can boost productivity of users. Email clients let users manage multiple accounts in one email client. Moreover, it offers multifunctional calendars that are sharable to other users with different permission levels or roles. In addition, mail clients allow users creating multiple folders in mailboxes and contacts and etc. These appealing features of email clients motivate email migration team to install email client locally on users’ computers, cell phones and other devices.

Within an organization users may have access to both personal and generic account. Personal accounts can be very big for some users. Nowadays POP protocol is outdated and IMAP become more popular. Since IMAP protocol require mail servers to have bigger space in order to keep the copy of each email with its content, bigger quota would be more essential. Moreover, generic account takes up more spaces in mail servers in general since it is a shared mailbox accessible to multiple users. That is why the higher quota results in better user experience with mail services.

In order to increase feature of mail services, nowadays connectors such as Zimbra connectors adds up to feature of webmail and client email. They add more features to calendars for example you can view busy free time of other users within an organization  through calendars,  also users would have access to all staffs’ contact information through Global Address List.

Email archiving is also one of the services that are provided by email hosting companies. Email archiving is the process of preserving emails. In case if you delete emails through webmail or client mails, you can retrieve it from email Archive. Also email archive can be used in case users are out of quota and since archive has much bigger spaces, it can be used as an alternative.

All in all, having the ability to share calendars, different permission level on shared calendars and mailboxes, creating different folders and managing them, ability to filter emails, ability to send out of office emails, managing signatures and etc. can be resulted from email migration.


How to manage data in your business?

It doesn’t matter what your line of business is–you have some type of data that you need to manage on a daily basis. Whether it’s invoices, payroll information, inventory tracking or customer relationship info, that data needs to be well organized and readily accessible. Data management and organization are truly vital to the success of your business and can save you time and money in the long run by keeping the information you need to access easily retrievable.

So what are the best ways to organize business data? Here are three of the best methods:

1. Microsoft Excel

Microsoft Excel provides a simple way to manage many types of basic data. The program is used to produce spreadsheets that organize data into easy-to-read lines and columns. Packed with features, Microsoft Excel allows you to choose the best organizational method for the particular type of data that you need to manage. With the program, you can sort and index data with a simple click of an icon, and you can also produce professional looking tables and charts.

For more complicated tasks, it’s possible to program Microsoft Excel. By using a programming language like VBA, you can add new functionality to Microsoft Excel, opening up the door to creating a customized data management solution that increases productivity and efficiency. As an example, you can make a program that allows you to import information stored in another program directly into Excel, eliminating the need for data entry.

2. Custom Business Software

While Microsoft Excel is ideal for managing small to medium sized collections of data, the program can become bogged down if too much data is saved on one spreadsheet. As a result, many companies turn to custom made business software solutions to help them manage large databases.

Custom business software programs are produced with programming languages to meet the exact needs of a company. As an illustration, imagine you own a company that pays employees commission on sales. The amount of commissions varies based on a number of factors, and a complicated equation is used to calculate the exact amount earned. To save you the hassle of having to manually compute the amount of commission each employee earns on a monthly basis, you can have a custom business software program made that stores all of the employees’ sales information and then automatically determines what commission should be paid using your formula.

3. Custom Business Web Application

Some custom business software programs are stored on a computer’s hard drive or on a network server, making them accessible only on a single computer or on computers within a business’ network. Others are available online. This type of custom software is known as a custom business web application.

With a custom business web application, it’s possible to access the program on any device with Internet access, such as a smartphone or tablet. As a result, custom business web application programs enable business owners to manage data from anywhere in the world. Employees can also access and update data as needed at the office, on the go and at home.

Although custom business web applications make information easily accessible, they are also secure. Access to the application is only possible with a user name and password, and managers can define how much information employees have access to and what they are able to change using specially designed permissions.