It doesn’t matter what your line of business is–you have some type of data that you need to manage on a daily basis. Whether it’s invoices, payroll information, inventory tracking or customer relationship info, that data needs to be well organized and readily accessible. Data management and organization are truly vital to the success of your business and can save you time and money in the long run by keeping the information you need to access easily retrievable.
So what are the best ways to organize business data? Here are three of the best methods:
1. Microsoft Excel
Microsoft Excel provides a simple way to manage many types of basic data. The program is used to produce spreadsheets that organize data into easy-to-read lines and columns. Packed with features, Microsoft Excel allows you to choose the best organizational method for the particular type of data that you need to manage. With the program, you can sort and index data with a simple click of an icon, and you can also produce professional looking tables and charts.
For more complicated tasks, it’s possible to program Microsoft Excel. By using a programming language like VBA, you can add new functionality to Microsoft Excel, opening up the door to creating a customized data management solution that increases productivity and efficiency. As an example, you can make a program that allows you to import information stored in another program directly into Excel, eliminating the need for data entry.
2. Custom Business Software
While Microsoft Excel is ideal for managing small to medium sized collections of data, the program can become bogged down if too much data is saved on one spreadsheet. As a result, many companies turn to custom made business software solutions to help them manage large databases.
Custom business software programs are produced with programming languages to meet the exact needs of a company. As an illustration, imagine you own a company that pays employees commission on sales. The amount of commissions varies based on a number of factors, and a complicated equation is used to calculate the exact amount earned. To save you the hassle of having to manually compute the amount of commission each employee earns on a monthly basis, you can have a custom business software program made that stores all of the employees’ sales information and then automatically determines what commission should be paid using your formula.
3. Custom Business Web Application
Some custom business software programs are stored on a computer’s hard drive or on a network server, making them accessible only on a single computer or on computers within a business’ network. Others are available online. This type of custom software is known as a custom business web application.
With a custom business web application, it’s possible to access the program on any device with Internet access, such as a smartphone or tablet. As a result, custom business web application programs enable business owners to manage data from anywhere in the world. Employees can also access and update data as needed at the office, on the go and at home.
Although custom business web applications make information easily accessible, they are also secure. Access to the application is only possible with a user name and password, and managers can define how much information employees have access to and what they are able to change using specially designed permissions.