FUEL CARD RESELLER MANAGEMENT APP

Our expert, web app developers, created an application to manage a fuel card provider’s data regarding the resell of fuel cards with premium discounts.

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Web App Feature

A fuel card reseller company requested an app to enhance their business workflow. Due to a large number of cards sold to each customer, our client needed a centralized system to manage data.

We developed a web app that calculates the daily fuel cost, based on the base prices set by the suppliers, as well as the percentage of the profit margin defined for each cardholder; these daily prices are reported to cardholders in Excel and PDF files. Given the complexity and volume of these calculations, it is extremely difficult and time-consuming to calculate them manually, without a problem.

The app also generates invoices and emails them to cardholders. It produces financial reports and exports data to Excel. Our Excel consultants created additional reports and charts on Excel.

DATA MANAGEMENT

The app is intended to manage data of a fuel card reseller company, such as

Clients info and documents
Fuel cards
Gas prices
Location of gas pumps
Invoices

Fuel products
Candian and US tax rates
Rack prices
Daily gas prices
Employees and salespersons

APP BREAKDOWN

Generally, the fuel card management system helps the fuel card reseller company in managing their data such as clients, cards, fees, and invoices. We developed the following modules.

Client account

Client accounts include general information of the customers who purchase the fuel cards, such as business info, contacts, credit info, documents and rack prices.

Price advice

The app receives raw gas price data from suppliers and updates the fuel price for each cardholder, based on their rack price. Then it generates price advice files, which include the price of gas for each cardholder. The price advice files are emailed to cardholders on a daily basis.

Invoice

The app tracks the cardholders’ usage of cards and generates invoices accordingly, and periodically emails them to the customers, based on their spending. The invoices are available in both Excel and PDF format and include card spending summary and the transaction breakdown of cards.

Card management

The list of fuel card suppliers is stored in the system. Each fuel card has a card number, expiry date and unit number, which is linked to a cardholder.

How did the app benefit our client?

STRUCTURED DATA

We designed a web application to manage the selling process of fuel cards step by step based on our client requirements. Their data is organized in a pre-defined format in the app.

BEST HUMAN ERROR ELIMINATION

Human error is a risk when employees perform a set of complex tasks manually. But the web application as the solution follows a specified workflow that eliminates human error.

AUTOMATIC COMPLEX CALCULATIONS

Complex calculations are performed automatically by the system based on user-defined conditions, and the outputs are generated.

Requirements Documenting, Prototyping, and UX

This process involved a set of activities including:

Requirements elicitation or requirement gathering: Extracting business needs through client meetings and asking questions about business details to understand user needs. We needed to know what was IN scope and what was OUT of scope.
Documentation: documenting information in the form of scenarios, functions and feature specifications in an acceptable form by the client and the development team.
Prototyping: making a prototype for every section, then determining the gaps between stakeholder’s needs and any existing product we had in mind.
Comparison: comparing the prototype with the requirement document before presenting it to the client.
UX Designing: Editing the prototype by focusing on the user experience principles and finalizing them through the presentation session for the client. In fact, at this point, we were implementing CX (Client experience) as well.

Technical Side of Web Application

We used the following technologies in the app development

Back-end

Laravel PHP Framework
MySQL Database
Redis Database

Front-end

Single Page App (SPA)
Vue.js Framework
Superior UI Framework

BSUPERIOR’s Clients

WHAT PEOPLE SAY ABOUT BSUPERIOR?

I have been working with BSUPERIOR team on various projects over the last 4 years. It started with a complex mathematical problem and a simple spreadsheet. Their team always surprises me with their skills and passion for their work. They really work hard to ensure projects meet the business criteria and solve the business problems they need to. I will continue working with them to improve the business systems of our company.

Eugen Klein, Managing Broker (Royal LePage Sussex Klein Group)

Working with Sajad and his team at BSUPERIOR has been an easy and pleasant experience. The solution they built for us will save us dozens of hours of labour costs several times a year and has been well worth what we paid. I can easily recommend them and will not hesitate to work with them again in the future.

Jamie Kiffiak, President (Tri-Cities Pest Detective)

Sajad and his team have been extremely helpful in meeting our website needs. They listen to what your vision is and not only work around it, but help to flesh it out. I would highly recommend Sajad and BSuperior to anyone with Technology needs.

Kamille De Los Angeles, Office Manager & Business Administration (RHA)

At Persephone Brewing we utilize a number of systems to manage and report our data. BSUPERIOR System helped us streamline these processes by automating several business processes using our existing data sets saving us hundreds of hours a year at a very reasonable cost.

Dion Whyte, General Manager (Persephone Brewing Company)